How to prepare a multi-category parts list

Use one line for each distinct item

Start by identifying the equipment category: edgebander, CNC router or sawing machine. Assign your own reference to each item, then add the part name, quantity and unit. List versions with different dimensions, materials or configurations separately, even when the part name is the same.

Include the machine application, any known part number and the specifications you already have. Mark missing information as “to be checked”. You can still begin the conversation if a complete technical list is not available.

• Your item reference and the part name, if known.
• Equipment category and available machine identification.
• Known specifications, markings or part number.
• Required quantity and unit.
• Any particular brand, configuration or material requirement.

Keep photographs tied to the correct line

Use the same item reference in your list and photograph labels. If a photograph contains several components, mark the part you actually need. State whether the request is for a single component, a set or an assembly, and identify accessories that should be included.

For an unidentified part, a combination of its appearance, markings and installed position is more useful than a product name alone. Keep photographs of different items separate so neither side has to guess which measurement or image belongs to which request.

Ask for an item-by-item response

Ask our sales team to use your item references in their reply and identify the proposed part, included components and quantity for each line. Mark any items that still need clarification. If an alternative is discussed, list it separately so it is not mistaken for the original request.

Confirming one item does not confirm the whole list. Check the product details, availability and quotation separately. Make sure the quoted price and description refer to the same version and included components.

• For which items has a possible matching part been identified?
• Which specifications or images still need checking?
• What components are included for each quoted line?
• What quantities and dispatch arrangements are confirmed?

Flag priorities and review the final list

Tell our sales team which items are urgent and which can wait. Discuss the order arrangements after the products and quantities have been checked. Availability of one item does not mean that every part can be dispatched together.

Before placing the order, review the item references, selected versions, included parts, quantities and quoted amounts together. Keep any later additions or changes clearly identified so they can be checked in the same way.

Start with a short enquiry, then share the details

Use the enquiry form to describe the categories you need and the information you already have. You do not need every measurement before first contact. Our sales team can then follow up by email or WhatsApp to review photographs and your detailed list.

YIMU INTERNATIONAL helps overseas parts wholesalers review purchasing lists across multiple categories. The product details, included components and order arrangements must be confirmed for each item.